Work With Us

The 2018 bond program generated a dramatic increase in the volume of projects expected to be advertised by the Flood Control District. Execution of these projects requires a partnership with our stakeholders, including residents of Harris County, engineering and construction professionals, and other governmental agencies. In order to keep our stakeholders informed as to the status of projects in the design pipeline, the Flood Control District posts a 12 month bid outlook for projects being advertised for construction. The 12 month bid outlook will be updated on a quarterly basis. 

12 Month Bid Outlook (PDF)

Thank you for considering registration with the Harris County Flood Control District's (HCFCD) Professional Services Registry. All professional service firms interested in providing future services to HCFCD are required to document their qualifications through this registry.

Firms that would like to be included in the registry are required to complete and submit:

• Federal Form SF330, Parts I and II, "Architect-Engineers Qualifications".
  (DOWNLOAD SF330 FORMS)
  
• Verification of the firm's registration with the appropriate Texas Board as required by Texas statutes and where applicable.
• Proof of compliance with the tax policy adopted by the Harris County Commissioners Court on June 15, 2004.

Federal Form SF330, Parts I and II, can be downloaded from the link at the bottom. Firms will not be added to the registry unless all three items above are submitted. These forms should be submitted in an electronic format through email (PDF file format no larger than 10 MB) to HCFCDRegistry@hcfcd.hctx.net; or on a flash drive to:

HCFCD requests that submittals focus on the firm's capabilities and services as they relate to HCFCD’s mission statement. In Part 1, Section C of the SF 330, firms do not need to indicate if they wish to be considered a prime consultant or a sub-consultant (don’t check any of the boxes). Firms should submit information for all services that they could provide to HCFCD. For example, if your firm provides hydrologic and hydraulic modeling, structural engineering, construction management, and surveying services, please include resumes for key personnel and example projects that relate to all of those services. Please make sure that key personnel shown in Section E are included in the organizational chart (Section D). In Section H, your firm can list past and current projects with HCFCD and provide additional detail on unique capabilities that may be of use to HCFCD such as physical modeling, experience with flood warning systems, or computational fluid dynamics.

HCFCD welcomes new submissions to the registry year-round but limits submittal to one (1) per professional services firm. In order to maintain an accurate and current registry, we require that firms submit annual updates (starting from the original submission date). Also, updates are encouraged throughout the year as needed to document significant changes at the firm, such as a change of address. Please note that updates shall include SF330, Parts I and II, as updates will completely replace the previous submittal.

We look forward to your submittal and the opportunity to consider your firm’s qualifications for future work with HCFCD.

To be considered for future HCFCD professional service contracts, firm registration is required, however, registration does not guarantee future work.

Please submit questions or requests for additional information to HCFCDRegistry@hcfcd.hctx.net.

WHEN INVOICES SHOULD BE SUBMITTED

Invoices, as outlined in our Agreements, should be submitted at intervals or not fewer than (30) days.  Except for final payments, invoices under $500.00 cannot be paid. 

WHAT INFORMATION SHOULD BE INCLUDED

*Invoice should be submitted as a PDF on consultant letterhead that meets the Harris County Auditor’s invoice requirements with the proper contact information, including a signature from an authorized representative. Stated below are additional items required by HCFCD:

• Project ID/Description
• Purchase Order Number
• HCFCD Agreement Number
• Description of Work Performed
• Total Amount Invoiced (total amount and itemized by work authorization)
• Reimbursable Expenses (as authorized)
• Subconsultant Invoices (if applicable)
• Table outlining previous billings and current balance (used to compare to HCFCD internal reports)
• All Project Performance Certification fields must be populated before submitting invoice for payment.

INVOICE APPROVAL WORKFLOW

• Professional Services invoices are submitted and approved electronically at HCFCD in the following manner. E-mail verification will be sent confirming receipt of the invoice.
  Note: Due to the nature of our workflow software, external consultants may not track their invoice in the system at this time, but may contact the Contract Manager with any questions.

• Consultant submits completed invoice and form using the link above. This is directed to the HCFCD Accounts Payable Coordinator (Finance Department) to perform a preliminary review of the invoice to ensure all necessary information has been submitted. 

• Invoice is routed for review and approval of amount and work performed through the following individuals
  • Contract Manager
    Note: If any issues are found with the invoice, the Contract Manager will communicate directly with the Consultant.

• Construction Division (if Construction Phase Services are included)
  • Department Manager
  • Director of Operations

• Once approved, the invoice returns to the HCFCD Accounts Payable Coordinator for entry into HCFCD/Harris County financial applications and is submitted to the Harris County Auditor’s Office for final processing and placement on the next available Commissioners Court Agenda for payment.

• Payment is generally made the Thursday immediately following Commissioners Court.